Possible solutions regarding the access and management of documents containing classified data

english

2022

volume 32, issue 2

classified information   documentary material   documents   legislation   security

Mednarodni inštitut arhivskih znanosti Trst-Maribor
(Obvezni izvod spletne publikacije)

Purpose:In this paper, we will present the methods and forms of marking classified data, phys-ical, organizational and technical measures, as well as mandatory components of procedures for the protection of classified data, which must be taken into account by those who work with such documentary material when establishing a system of measures and procedures for the protection of classified data. This is especially important for the organisations that deal with public security, defence, foreign affairs or intelligence and security activities of the state, be-cause classified information is defined as a fact or means from their working area, which must be protected from uninvited persons for reasons specified in the law. The challenges of access-ing archival material containing the aforementioned data are also presented.Method/approach: We used a review of relevant literature and a comparative method to com-pare access to archival material containing classified information in three European countries.Limitations: The research is limited to the area of access to and management of documents that contain the mark “confidential” in the Republic of Slovenia. For comparison, we limited ourselves to three European countries, namely: Hungary, Germany and the Czech Republic.Results: It is believed that different countries treat access to archival material containing classified and sensitive information differently. We can also note that some countries restrict access to archival material containing the aforementioned data and condition access on the anonymization of personal and sensitive data.Findings/Applicability: Some solutions are provided regarding access and handling of doc-uments containing classified information.

26.07.2024